Terms and Conditions
The following are the general terms and conditions governing our photo tours and workshops.
Photo Tours and Expeditions is a registered fictitious name of DAK Photography, Inc., a Florida Corporation.
By traveling with us, you acknowledge and agree to the following Terms and Conditions:
1. Booking procedure
All prices for the tours are quoted in US Dollars.
To book a place in the selected photo tour, we require a deposit. The deposit is due at the time of booking. The deposit shall be paid online via credit card.
Other than the deposit, you need to fully complete the registration form for you and your guests, if any.
If you are traveling solo and want to share a room, we will try our best to find you a match. However, if, for any reason, we don’t find a suitable match, the single supplement fee will apply.
We will send you an email shortly after confirming your booking. Do not book your flights at this time unless otherwise indicated by us. We will let you know once the minimum number of guests to run the tour has been reached.
2. Balance of payments
The final payment for the trip is 90 days before departure. Such payment shall be made via credit card or wire transfer. Failure to meet the payment schedule will result in cancelation and forfeit of deposit.
3. Cancelations and refunds
If, for any reason, DAK Photography Inc. must cancel the trip, 100% of paid deposits will be fully refunded. We reserve the right to cancel any trip/tour/group due to insufficient registration at any time. In the event of such cancellation, those with reservations shall be notified as soon as possible, and a full refund of trip payment will be given.
If a guest needs to cancel, we must receive written notification, email is accepted.
The following cancelation fees apply:
120 days or more before departure: no charge.
91 days to 119 days before departure: 50% of the deposit.
61 days to 90 days before departure: 50% of tour fee.
60 days or less before departure: 100% of tour fee.
In the event that you have to cancel, we will do our best to fill your spot. If we do so, we will refund 100% of the tour fee less an administrative fee of $ 150.
Refunds will be not be made for any other costs you may have incurred as a result of your booking.
Travel and medical insurance that includes emergency evacuation coverage are mandatory. We recommend that you purchase this as soon as the trip is confirmed to protect your investment.
4. Physical requirements
Photo Tours can be challenging and are clearly marked on the DAK Photography Inc. marketing material with a level of activity ranging from Relaxed to Strenuous. Guest hereby expressly agrees and promises to accept and assume all of the risk existing in the chosen tour.
Due to the nature and certain physical requirements related to photo tours DAK Photography Inc. reserves the right to require individuals with current or past serious medical conditions to provide a medical clearance form from their primary care physician.
Furthermore, we reserve the right to deny services to persons who may pose a risk to themselves, others on the trip, or because of their condition(s) may require special assistance/attention which would alter the basic nature of the trip for all guests.
Additionally, during the trip the Tour Leader reserves the right to require a person to return to base hotel or to abandon the trip altogether, if by their judgment, for any reason, a person is unfit to continue participating in an ongoing activity or the guest causes disturbance, annoyance, or continued inconvenience to the trip or other persons/client/guest. If, for any reason, anyone leaves the trip before it’s completion, for whatever reason, there will be no reimbursement of fees.
5. Consent to leadership
DAK Photography Inc, shall have complete discretion to decide when, where, how, to what extent, and under what circumstances an itinerary shall be modified for the safeguard and benefit of the guests.
Our itineraries are intended as examples only. Participants should allow for flexibility due to changes in weather, natural history or cultural events, or other logistical arrangements deemed necessary by the tour leader(s) The Tour Leader will try to adhere to the proposed itinerary, however such conditions can cause a deviation of the original plan. By participating on the tour you agree to obey the tour leader decision in these regards.
Additionally, in the event that the leader(s) cannot continue with an adventure due to illness, emergency, etc., the best alternative(s) for the group will be made, including leader substitution if possible.
6. Logistics
We select among the best available accommodations, but refrain from extravagance. Whenever possible, our trip participants are lodged in comfortable, modern hotels. Some photographic destinations are far removed from modern amenities, however, and where necessary we will be accommodated in rustic country inns, cabins or tented camps.
Meals are always a special part of our trips for the camaraderie they engender and the opportunity they provide to try new foods from different areas. Offered meals are marked as (B) Breakfast, (L) Lunch, (LB) Lunch Box and (D) Dinner in our marketing material. Soft drinks are included with meals included in tours. Guests are responsible for their own bar tab for alcoholic drinks at restaurant lunches and dinners.
The second tour leader (and any subsequent additional leaders) listed for each trip on the website will be added as the group size warrants. If only one space remains on a trip, and logistics permit, we accept two persons traveling together, even if it exceeds the trip maximum.
7. Travel insurance
All of our tours require that participants purchase a comprehensive medical with evacuation trip insurance to cover them while traveling with us.